By now your studio is in full-swing, but getting there can be a challenge. Share your experience with other teachers on the ups and downs of lesson scheduling. Do you offer make-up lessons? How do you handle the myriad of scheduling requests and last minute sports obligations?
It was a nightmare… i think my schedule changed a dozen times before finally settling down but honestly, I need a better way to do this. The sports are out of control in my opinion. Really? 18 hours of practice or more a week in some cases?
I have my current students register in June to either keep or change their day/time for next season’s schedule. Of course, there are still some adjustments that need to happen last minute when students are changing schools and activities. This Fall there were a few more changes than usual, but things have finally settled out.
I keep a lesson exchange list for those who wish to participate, then make it available to those families. I do not reschedule lessons. They do it via the list and then let me know when there is an exchange happening. I call missed lessons “extra time” not make-up and only make the effort to offer extra time for sickness. Conflicts are up to my students to settle.
Since I started the lesson exchange I have had little or no changes. Missed time is usually due to sickness and those who miss for conflicts do not expect to be given back time missed. Life has been so much easier!
The other option that has worked for families where I teach two or three is choosing more than one day. They all live fairly close to me and coming an extra day is not hard for them. This gives them the flexibility of switching out siblings as needed when sports events pop up that were unscheduled.
Sometimes, in workshop and training lessons, there are uncertainty that result to a last minutes rehearsals. Although, there are training that are done, changes may occurs depending on the stage you perform. Like at http://smartleesecreative.com/, they always have plan B lessons to consider and that also been explained and learn during the workshops.